Board of Directors Approved 04/05/07
Minutes
March 1, 2007

Present: Williams, Hon. James F. Moelk, Angen, Gerhardt, Fisher, Machado, Tauber, Martin Curtola, Ex Officio Don Young, Capozzo, Sottana
Excused: Hakenen, Hotaling

The meeting commenced at 6:30 p.m.

Minutes of February 1, 2007
Fisher motioned to approve, Tauber seconded. The motion carried.

President’s Report
Williams gave the directors an update on the resolution to the altercation in the Men’s Card Room.
A tennis sub-committee has been appointed to review tennis operations and make a recommendation to the May Board.

General Manager’s Report
The tennis social room is completed and the Club has received the occupancy permit.
The chairperson for Buildings & Grounds is getting bids for the restroom roof on #6.
There is ongoing training for the restaurant and kitchen staff. The golf shop inventory is
doing well.

Treasurer’s Report
At the January 2007 Board meeting, the Board approved a revision of the 2007 operational budget to include an audit and reduce membership dues by $10.00 per month. Fisher proposed that the 2007 budget numbers for dues income and accounting expenses be revised to reflect the changes approved by the Board. The Board agreed.

Story has been able to get a lot of golf course maintenance work done due to a lack of rainfall. Being able to work on the course is not typical this time of year. As a result, it raised labor costs for the month.

Fisher distributed a Proposed Budgeting and C.I.F. Process, and a Master Plan Phase II worksheet for the Board to review. Fisher requested that comments on the Proposed Budgeting and C.I.F. Process to be returned to him by March 10, 2007. The Master Plan Phase II worksheet is incomplete as we are waiting for final costs from S.I.D.

Mission Statement
Gerhardt reported that the committee has met twice. GVCC member, Shereene Wilkerson has been guiding the committee on developing a mission statement. He distributed a packet with the beginning ideas and structure for the mission statement. Gerhardt requested that the Board review the statement and return suggestions to him by Monday, March 5, 2007, as the committee will be meeting to review the information.

Committee Reports
Green: Work is being done to correct the soil conditions of the greens. The USGA will be at the Club May 2007 to evaluate soil conditions. Story is gathering proposals for a transmitter of data from the SID pump station to log daily water usage. This information will be used to help manage the irrigation system.
Golf: The tree on hole #4 will not allow the hole to be played as designed. The committee is requesting Board approval to top and reshape the tree, if the Green Committee is agreeable. Curtola motioned not to top and reshape the tree. Fisher seconded, the motion carried.
Play on the course was up in January this year due to the dry season. The committee suggests using the winter rule to keep carts on paths only to help reduce damage to the course. After a lengthy discussion, Gerhardt motioned to require carts to remain on the paths only through April 15, 2007, allowing red flags to be determined daily by the Superintendent and Pro Shop. Hon. James F. Moelk seconded, the motion carried. One abstained.
House: The lounge chairs have been repaired, and the old bar stools sold.
Membership: New committee members are being recruited. Current committee members are assisting with sponsors for prospective Social members who have submitted an application.
F&B: The discussions included, but not limited to, income and budget, employee training, comment cards, reservations, dinner expectations and needs.
Social: Due to a busy schedule, Mr. J. Sullivan resigned as chairperson. Williams appointed Mrs. Julie Osborn as the new chair

Tennis Camps / Non Member Usage
Past presidents, past executive committees and past tennis committees are well aware of non member tennis usage to compensate the tennis professional’s salary.

NEB Report
GVCC’s five year NEB representative Bill Fell, reported that The North and East Bay Association of Golf and Country Clubs (NEB) met at Contra Costa Country Club for their quarterly meeting. The guest speaker was Jim Cowan, NCGA Director of Course Rating and Handicapping. In addition to the guest speaker, each club president gave a brief report ranging from major drainage projects on golf courses, to researching a competitive rate for earthquake insurance.

PKF, Certified Public Accountants
Williams signed a contract for an audit report. The report will be scheduled every five years as recommended by the Finance Committee. An audit review will be scheduled yearly.

Capozzo and Sottana were excused as the Board held a confidential meeting.